This privacy policy sets out how Grace Church Dundee uses and protects any information that you give us when you use this website.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Grace Church Dundee may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from May 2018.


General Data Protection Right (GDPR)


Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).


Who are we?

Grace Church Dundee (“GCD”) is the data controller.  This means GCD decides how your personal data is processed and for what purposes.


How do we process your personal data?

GCD complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  1. To inform you of information, news, events, activities and services running at GCD;
  2. For pastoral contact which includes texts, email, phone call and home visits;
  3. To administer membership records;
  4. To manage our employees and volunteers;
  5. To allow Connect group leaders to contact you regarding connect groups;
  6. To maintain our own accounts and records (including the processing of Gift Aid applications);


What is the legal basis for processing your personal data?

1. Explicit consent of the data subject so that we can keep you informed about news, events, activities and services.

2.Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

3.Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –

A.The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

B.There is no disclosure to a third party without consent.


Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of GCD in order to carry out a service to you or other GCD members or for purposes connected with GCD. We will only share your data with third parties outside of GCD with your consent.


How long do we keep your personal data?

We keep data only for so long as is necessary. Specifically, we retain membership data while it is still current and Gift Aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.


Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

1.The right to request a copy of your personal data which GCD holds about you;

2.The right to request that GCD corrects any personal data if it is found to be inaccurate or out of date;

3.The right to request your personal data is erased where it is no longer necessary for GCD to retain such data;

4.The right to withdraw your consent to the processing at any time.

5.The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

6.The right to lodge a complaint with the Information Commissioners Office.


Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.


Contact Details

To exercise all relevant rights, raise queries or complaints please in the first instance contact an elder or Grace Church staff member.

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. This information is collected anonymously, and does not allow us to identify particular website visitors.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

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